Privacy Policy

When you use the recruitment portal, we collect the information needed to create your account and process your application. This may include your name, email address, contact details, personal details, educational qualifications, professional qualifications, employment history, references, and other information requested in the application form.

We may also collect documents you upload, such as profile photographs, certificates, transcripts, service letters, and other supporting records required for a vacancy.

Some basic information about your use of the portal may be kept to help maintain the service, protect accounts, and support official administration.

Your information is used to create and manage your account, receive your application, review your qualifications, communicate with you, and support the recruitment process of the Faculty.

The Faculty may use the submitted information to confirm whether an application is complete, compare applications against vacancy requirements, prepare review records, and contact applicants when required.

Information may also be used for record keeping, service improvement, and protection of the portal from misuse.

Your application details may be viewed by authorized Faculty staff who are involved in recruitment, review, shortlisting, administration, or communication related to the vacancy.

Access is provided according to official responsibilities. Staff members should only view and use applicant information for the work they are assigned to perform.

Your information is not intended for public display through the portal.

Documents uploaded to the portal are stored with your application record. Please make sure the documents are clear, accurate, and relevant to the vacancy notice.

Uploaded documents may be reviewed by authorized Faculty staff as part of the application process. They may also be retained with recruitment records as required for administrative purposes.

You should not upload documents that belong to another person or contain information that is not relevant to your application.

The portal may send email messages for account verification, password reset, application submission confirmation, recruitment updates, and other important notices.

Please use an email address that you check regularly. If your email address changes, update it where possible or contact the Faculty for assistance.

The Faculty takes reasonable steps to protect information submitted through the portal. Access is limited to users and staff who need it for recruitment and administration.

Backups may be kept to support recovery if there is a service interruption or data loss. These backups are intended for official recovery and continuity purposes.

You also have an important role in protecting your account. Keep your password private and avoid using the same password on shared or public computers.

Recruitment information may be kept for as long as needed for application review, Faculty administration, record keeping, reporting, and related official purposes.

The length of time may depend on the recruitment process, Faculty requirements, and any applicable University record keeping practices.

If you notice incorrect information in your account or application, please use the available portal options to update it where possible.

If you cannot update the information yourself, or if you have a question about how your information is handled, please contact the Faculty administration for assistance.